The Helsinki Partners team, along with our local partners, will support you at every turn so you can focus on what really counts—crafting an unforgettable event for your attendees. Here’s what our support looks like in practice.

1. Find your perfect space

Have specific criteria for your event venue? We’ve got you covered. From large-scale conference centres to intimate gathering spots, we know Helsinki’s spaces inside out. 

We’ll help you find the ideal backdrop to bring your vision to life, whether that’s a sleek urban venue or a charming waterfront setting. Our venue recommendations always include accessibility details to ensure your event is inclusive for all attendees.

2. Experience Helsinki first-hand: Tours and site visits 

Experience the magic of Helsinki firsthand before the big event with a familiarisation tour and site visits. Our detailed programme showcases top venues and services, giving you the full Helsinki experience just as your attendees will see it.  

This hands-on preview will connect you with useful contacts early on and help you make informed decisions when organising your event, ensuring everything aligns with your goals and attendees’ expectations.

3. Meet the locals  

In Helsinki, it’s all about who you know—and we’re connected to the city’s best industry professionals. With our network of trusted destination management companies (DMCs), professional congress organisers (PCOs) and transfer services, you’ll have support every step of the way. From catering that captures Helsinki’s vibrant food culture to seamless tech support, we’ve got it covered.

Want to connect with local research institutions, universities, government contacts, or private companies? We’ll tap into our local expertise to open doors and make it happen.

4. Hassle-free logistics & itineraries

Let us handle the event logistics while you focus on the big picture. We offer local insights on everything from seasonal attractions to event permits, ensuring you’re never caught off guard. With local partners by your side, you can quickly navigate sudden changes—like weather-related disruptions—and keep everything on track.

We can also help you prepare bid books, which are crucial in the early stages of planning your event. Each bid book is customised to fit your event’s needs, and we can even lock in preliminary bookings for the venue and hotels while you’re still in the bidding phase.

5. Craft relevant and authentic experiences

Whatever your field, we tailor activities to align with your event’s mission—from business visits to guided city tours. If you’re keen to explore the Nordic model of innovation, for example, you’re in the right place. In Helsinki, public institutions, businesses, and universities collaborate to shape the future, as seen by the city’s open and supportive start-up ecosystem. 

To bring Helsinki’s unique charm to your event, we’ll help you create authentic cultural experiences that inspire your attendees. We also encourage event organisers to create a lasting positive impact on our city—you can join volunteer opportunities, like cleaning our shores or participating in a charity fun run, while you’re here.

6. Make climate-friendly choices 

Ecological thinking is part of everyday life in Helsinki, including event planning. With a goal to become carbon-neutral by 2035, the city is committed to promoting climate-friendly lifestyles for everyone—residents and visitors alike.

While events can contribute to climate challenges like pollution and waste, they also offer valuable opportunities for education, networking, and knowledge sharing. By helping you incorporate sustainable practices into your event—like finding eco-friendly venues and services that meet local and global green standards—we’ll ensure you minimise your environmental impact while maximising social and financial benefits.

7. Promote your event  

If you build it, they won’t necessarily come. Promoting your event is a crucial part of the planning process, and we’re here to help. Our Helsinki Material Bank offers high-quality photos and promotional videos that you can freely use for non-commercial purposes. No need to fuss with logins—just download and share the content across your articles and social media platforms.

For congresses with over 200 participants, we can take it a step further by arranging custom-printed postcards to amplify your event’s visibility and engage your delegates.

Want to make your business event in Helsinki unforgettable?

Let us help you connect with the right partners, plan unique activities, and organise an event your team will talk about for years. Partner with us for a smooth planning experience—Helsinki is ready to welcome you.